NLS Board Minutes: Phoenix, AZ
Sunday, July 27, 2008
Tracy Schmidlin called the meeting to order at 10:15 AM. Present: Tracy Schmidlin, Nanette Helgager, Jerry Lemcke, Bob Northrup, Judy Laabs-Foss, Dave Erdman, Katie Sistar, Diane Purcell. (Doug Givan was not present.) Tracy Schmidlin opened with prayer.
The NLS letterhead will be updated with the information from the change of officers and the new host co-chairs.
Nu Helgager has the contract from Florida. The date for the Mid-Year meeting is November 7-9, 2008. We need to make flights early on Friday, November 7 to start our meeting by 1:00 PM. Nu will arrive on Thursday. We will meet the Host Committee mid-morning on Saturday at Barry University in Miami Shores, Florida. The board is hoping to get Registration forms out 3 times this year.
The newsletter deadlines are as follows: Aug. 15, 2008, Nov. 15, 2008, Jan. 15, 2009, April 15, 2009 and June 15, 2009. Teleconferences are scheduled for 7:30 PM on Sundays as follows: September 15, 2008, February 16, 2008, and June 8, 2009, plus one in April, if needed.
The board went over action items that were completed or that need to be done by different members of the board. Tracy and Nu will get copies of the committee and Region reports that the secretary needs to file.
Tracy and the board agreed to appoint Pastor Larry Conway from Moline, Illinois, to be the Website Coordinator/Manager. Bob will back up the information on the website and assist in the transition.
There was a discussion regarding who will hold the records. Diane Purcell went over records that need to be kept and will present us with a records retention policy. She will also work on wording the vendor’s policy we have discussed.
Nu will process the Phoenix evaluations and Tracy will process the speaker cards. There will be a need to be flexible with the list of speaker suggestions that were given.
Tracy and Dave will follow up on the secretariats that were not in attendance the past two years.
Tracy stated that we need to be cognizant of the timing of business meetings and announcements next year to allow for proper breaks.
Jerry Lemcke and Bob Northrup discussed the transition of the treasurer’s job.
Diane moved that the board passes this resolution: The Board of the National Lutheran Secretariat on July 27, 2008, authorized Robert F. Northrup to be the treasurer of said organization. Mr. Robert F. Northrup is authorized for accounts with Wachovia Bank and Thrivent Financial.
The Board of the National Lutheran Secretariat on July 27, 2008, authorized Tracy L. Schmidlin to be an authorized signer for accounts with Wachovia Bank and Thrivent financial.
Nanette Helgager seconded. Motion passed unanimously.
This will be printed out by the secretary and notarized for the file.
Diane Purcell is working with N. Texas to incorporate and establish their 501(c)(3). There have been several questions about insurance and incorporating. Diane was requested to write an explanatory newsletter article on this subject and agreed.
Tracy intends to contact lay directors that were not here in Phoenix to give them information about NLS.
The meeting was adjourned at 11:00 AM. Bob Northrup closed with prayer.