NLS Board Minutes: Miami, FL
July 22, 2009 - Wednesday Board Meeting
Present: Tracy Schmidlin, Dave Erdman, Doug Givan, Bob Northrup, Katie Sistar, Judy Laabs-Foss, Diane Purcell, Ron Millard and Host Co-chair, Don Armbrust (first part of meeting), and later Larry Conway. Absent: Nu Helgager.
Tracy opened the meeting at 1:35 p.m. at Barry University. Doug read Psalm 100 and led in prayer.
The board discussed the daily schedules and last minute details getting ready for the Annual Meeting to begin the next day, including meals, housing having enough rooms for everyone, room changes for group meetings, location of the business meetings and technical needs.
Discussed computer usage on campus and the need for sound equipment to be set up with power point. Both chapels will be open for people to pray till Sat. at 5:00 p.m.
Discussed introductions to be made and announcements needed.
Discussed commissioning guidelines. The Host Guidelines state the Host Committee may hold a commissioning in June, but it can be whenever the Host Committee wants it. Tracy has continued updating the Host Document; it is dated 2009.
Discussed seating of the delegates.
Group shared health and activities going on. Dave and his wife, Linda, will be attending the Latvia weekend for a Swedish Via de Cristo. We will send a banner with them.
Don was excused from the rest of this meeting.
Board took a break from 3:30 p.m. to 4:15 p.m.
Board met at 4:15 p.m. More discussions concerning the Annual Meeting, including seminars, committee work, and explaining nominations from the floor.
Discussed ways to be fair with stipends and paid expenses for appointed board members when they are required to attend the Annual Meeting.
Power Point slides will be used to facilitate information at the meeting. Each day the Conexiones will be available in three places.
All past Host Committee participants will be asked to stand at the business meeting to be recognized.
Minnesota’s request to host was formally accepted last year.
Larry Conway joined the board meeting at 4:55 p.m. He went over several possible changes to the website. It was decided to have the delegates vote on the top two designs we selected. Larry agreed to set up a static page on the website. We discussed what would be on it and ways to make it work. He explained the static website and “blogging” idea to us, and we will present them to the body.
The Board discussed the need for Lay Delegates from each secretariat to find their history. Important historical dates to remember are these: First Lutheran weekends were held in 1972 in Florida and Iowa. Colorado will host the 40th anniversary of that beginning in 2012. The First National Lutheran Secretariat Meeting was held in Atlanta, GA in 1981. North Carolina will host the 30th Anniversary of that first National Meeting in 2011. We would like to especially invite people who were early workers in their movements to help with the history and to give us some thoughtful or memorable quotes to make big posters for the events.
Meeting recessed at 5:40 p.m. for supper.
Board met again at 6:40 p.m.
Discussed the Visioning committee: What will we look like in years to come? We need a facilitator for this committee. Dave will ask Mary and Dick Link to facilitate this year.
Dave went over possible questions for the small groups to discuss over the three days. There will be twelve groups with approximately 10-15 in each group.
Discussed Region to Region. How can we help struggling secretariats? How can we encourage more delegates to attend NLSAM? We have about 50% of the possible delegates registered this year. We need to let them know why the national meeting is a good thing and why it is relevant to them. We need to have more prayer palanca for this.
Larry agreed to set up a static page on the website. We discussed what would be on it and ways to make it work.
Tracy will suggest that the Lay Delegates read the book, The Starfish and the Spider to help understand different ways of organization and how that affects what happens in their secretariats. She will also be presenting this book to the Lay directors in the Lay director Dialogue with a study sheet available for all attendees.
Discussed the need to meet with the Minnesota Host Team on Saturday afternoon.
Each Secretariat represented will take home a DVD on Sponsorship Training. Since so many secretariats are stating this may be an area of concern, it was felt prudent by the board to purchase one copy for each Secretariat as a resource to use locally. It will also be run as a loop in Andreas Hall.
Ron will do a history piece at the business meeting.
All the proceeds from Joe Nilsen’s book, Lost and Found will go to the National Coordinator Fund. He has a table set up to sell the books here.
Discussed again stipends for appointed positions and the need to come up with a reasonable policy. No motions or solutions.
Discussed need for reinforcement of the policy for travel costs for speakers at NLSAM.
Discussed dues structure that secretariats pay into the National organization.
Larry moved that we adjourn. Katie seconded. Motion passed.
Board adjourned at 9:55 p.m. with a closing prayer by Pr. Larry Conway.